Term 3 ass_2 Project Plan Student name Student number Qu/s responsible for. Campus: Insert campus or

Term 3 ass_2

Project Plan

Student name

Student number

Qu/s responsible for.

 

 

 

 

 

 

 

 

 

 

 

 

Campus: Insert campus or distance

Tutor: Insert tutor name

Tutorial number: Insert the tutorial number

Notes to the Author

[This document is a template. It has been tailored to suit the assessment. All fields within the template should be completed as per the project scenario provided.

Blue italicized text provides an explanation of what should be included for each section. Remove all blue text prior to submission. Where there are two or more options for you to decide between, revert the option you are keeping to black and remove the other. 1      Project Description (4 marks)

1.1         Project Description and Background

(1 mark)

Information describing the project scenario can be found in the assessment specification file and from your own research. DO NOT cut and paste the background from the Project Scenario here. You must provide a considered and concise description of the project in your own words including the major deliverables and the background in the text box immediately below.

   

 

 

 

 

1.2         Justification

(3 Marks)

 

 

 

Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17

http://prince2.wiki/Business_Case

 

The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table below. For further information look at the information relating to ‘Business Case’ in your Prince2 text.

 

Output

Outcome

Benefits  

   

   

 

2      Stakeholders (11 marks)

List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is a sponsor, supplier and a user . Be specific when listing who the stakeholder or stakeholder group’s are and include the category in the second column. Do not include the project manager as a stakeholder.

The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’.

2.1 Key Stakeholder List (6 marks)

 

Stakeholder Category

 

(i.e. Sponsor / Supplier / User)

Description of Interest

Description of Influence

1  

 

 

 

 

2  

 

 

 

 

3  

 

 

 

 

4  

 

 

 

 

5  

 

 

 

   

6

 

 

 

 

2.2 Stakeholders Engagement Assessment Matrix (3 marks)

The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified.

Stakeholders Engagement Assessment Matrix

Stakeholder

Unaware

Resistant

Neutral

Supportive

Leading

1.

 

 

 

 

 

2.

 

 

 

 

 

3.

 

 

 

 

 

4.

 

 

 

 

 

5.

 

 

 

 

 

6.

 

 

 

 

 

2.3 Stakeholder Communication (1 mark)

The Project Board has asked you to provide advice on how best to communicate with the key indigenous stakeholders who are not on the Project Board or in the Project Team.

Describe the communication method you believe will be most effective, state whether the method is INTERACTIVE, PULL or PUSH communication, and briefly justify your choice.

Communication method

INTERACTIVE, PULL or PUSH

Justification  

 

 

 

 

 

2.4 Obtaining expert judgement (1 mark)

(In order to create a stakeholder management plan judgement and expertise should be sought from relevant groups or individuals.)

Describe at least two different methods or techniques to obtain this expert judgement from groups and/or individuals?

3.  REQUIREMENTS MANAGEMENT (5 marks)

3.1 Traditional Owner/s of the land on which CQ University campuses are located (1 mark).

The Senior Supplier has asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which the relevant Central Queensland Campuses are located. The Project Executive suggests that they will need more than one key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located.

Describe which approach is most appropriate and provide a brief explanation justifying your answer.

3.2. Opening statement style (1 mark)

The Project Board has asked that the respective campus leaders officiate at the naming ceremonies on their campus and ask your advice regarding which statement should be used when opening the naming ceremonies.  The Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The campus leaders are not of Aboriginal or Torres Strait Islander descent.

State which of the two opening statement styles ‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the campus leaders to use at the naming ceremonies. Please provide a brief explanation justifying your answer.

3.3 Requirements gathering for acknowledging local Indigenous tribe/identity project by naming/renaming selected Central Queensland University (CQU) premises (1 mark)

The Senior Supplier representing the company engaged to construct and erect signs (signage) and plaques provides the following information to the project board:

One of their lead designers previously constructed and erected signs and plaques for a recreational park in Sydney which recognised the local Vietnamese community.  The designer is confident they could access all the documentation from that project. The designer adds that for this project, they can research the indigenous requirements through on-line searches.  Using this desk top research and design would save both time and money, as there would be no need contact anyone outside the current project team.

State whether the suggestion of using documentation from the Vietnamese community recognition project would be appropriate method of requirements gathering?  Briefly explain your answer.

3.4 Requirements traceability (.5 mark)

As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally. What document is used to track or ‘trace’ requirements throughout the project life cycle?

3.5 Requirements prioritization process (1 mark)

The project board are concerned they may have competing requirements from a number of stakeholders.  To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering.

What is requirement prioritisation and why would it be important to communicate this process to stakeholders?

3.6  MoSCoW Technique (.5 mark)

The project board wants use the MoSCoW technique to assist with prioritising any requirements that are gathered for this project.

List the four components of the MoSCoW technique.

4   SCOPE (10 marks)

The scope needs to address both the work breakdown structure (WBS) and the WBS dictionary.

4.1 Introduction to scope (1 mark)

Briefly introduce and explain (i.e. in no more than two paragraphs ) the 6 work packages in 4.2 below (work breakdown structure: WBS) and the completed WBS dictionary in 4.3 below.

4.2 Work breakdown structure (3 marks)

The WBS must comprise 3 levels and 6 work packages (see diagram below). Please note: The third level comprises work packages. You need to insert a name in each of these work packages.

Note: This WBS is not intended to represent the full project scope of this project.

4.3 WBS Dictionary (6 Marks)

Complete the WBS dictionary below. The dictionary describes each element in the WBS diagram. In this assessment you are required to complete a table for each work package within your WBS. There is 1 mark allocated for each of the six work packages listed.

Note: This WBS is not intended to represent the full project scope of the project.  

 

WBS ID

 

Description of work

 

Cost Estimate

 

Start and Finish Dates

   

 

WBS ID

 

Description of work

 

Cost Estimate

 

Start and Finish Dates

   

 

WBS ID

 

Description of work

 

Cost Estimate

 

Start and Finish Dates

   

 

WBS ID

 

Description of work

 

Cost Estimate

 

Start and Finish Dates

   

 

WBS ID

 

Description of work

 

Cost Estimate

 

Start and Finish Dates

   

 

WBS ID

 

Description of work

 

Cost Estimate

 

Start and Finish Dates

 

5         Schedule (6 MARKS)

5.1       Schedule

The project executive has asked for the plan to be completed before work starts on the project. Project work cannot be started earlier than 4 th February 2019 and the project needs to be finalised on or before 30 June, 2020.

In the tables that follow, list at least three (3) work activities for each of the six (6) work packages selected. Also include the start and end dates and duration in days for each activity. There is 1 mark allocated for each of the six work packages listed.

Activity

Description of work

Start Date

End Date Duration

 

(days)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity

Description of work

Start Date

End Date Duration

 

(days)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity

Description of work

Start Date

End Date Duration

 

(days)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity

Description of work

Start Date

End Date Duration

 

(days)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity

Description of work

Start Date

End Date Duration

 

(days)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity

Description of work

Start Date

End Date Duration

 

(days)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6   COST BASELINE (6 MARKS)

The project executive has stated the project plan needs to be funded from existing funds and wants to understand the cost baseline for project activities you have listed in your schedule. For the purpose of the assignment use the activities identified in section 5.1 above. In addition, it is assumed that the cost you estimate for each activity will include the cost of human resources, materials and equipment. There is 1 mark allocated for each of the six work packages listed.

Insert (immediately below) the average hourly rate upon which costs (below) are based on:

$        per hour

Activity Name

Mar

April

May

June

July

Aug

Sept

Oct

Nov

Dec

1.

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity Name

Mar

April

May

June

July

Aug

Sept

Oct

Nov

Dec

1.

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity Name

Mar

April

May

June

July

Aug

Sept

Oct

Nov

Dec

1.

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity Name

Mar

April

May

June

July

Aug

Sept

Oct

Nov

Dec

1.

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity Name

Mar

April

May

June

July

Aug

Sept

Oct

Nov

Dec

1.

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Activity Name

Mar

April

May

June

July

Aug

Sept

Oct

Nov

Dec

1.

 

 

 

 

 

 

 

 

 

 

2.

 

 

 

 

 

 

 

 

 

 

3.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7   Risks (5 MARKS)

Complete the risk register below to describe five (5) risks associated with the project. The five (5) risks are to include four (4) threats and one (1) opportunity .

Risk Register Name

 

 

Description

Likelihood

Impact

Response type

Mitigation strategy Risk 1

 

 

 

 

 

 

  Risk 2

 

 

 

 

 

 

  Risk 3

 

 

 

 

 

 

  Risk 4

 

 

 

 

 

 

  Opportunity

 

 

 

 

 

 

 

8   TOLERENCES (1 mark)

In the table below indicate what tolerance is specified in the project for cost and time only.

Tolerance

Specific Tolerance allowed Tolerance specified for time

 

 

  Tolerance specified for cost

 

 

 

9   LESSONS (2 marks)

One of the project team members shared two lessons learnt from a previous cultural project they were involved in.

The first lesson involved problems with an overseas supplier, with a web-based presence only, which produced budget signage. The supplier failed to deliver agreed goods, went bankrupt and subsequently vanished, with the clients deposit.

The second lesson learnt involved a major supplier providing a generic package which failed to address the various nuances existing between different indigenous groups located in various geographical areas.

Please complete the table below regarding what specific action is proposed to address these previous lessons – in the current project.

Previous lessons learned Proposed action to address

 

(in current project) Lesson 1

 

The first lesson involved problems with an overseas supplier, with a web-based presence only, which produced budget signage. The supplier failed to deliver agreed goods, went bankrupt and subsequently vanished, with the clients’ deposit.

  Lesson 2:

 

The second lesson involved the use of a generic package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.

 

 

Project Submission Approval

The undersigned acknowledge that they have reviewed the Assessment Task 2 and agree with the information presented within this document.

Signature:

 

Date:

 

Print Name:

 

 

 

Title:

 

 

 

Organisation: [Consider who would have the authority to approve the start of this project?]

 

 

 

 

REFERENCES

[Include your reference list and ensure that you have used in-text referencing as per the APA referencing style.]

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